FFL Bound Book Software —
Built for Dealers, by a Dealer
Replace your paper A&D logbook with a secure, ATF Ruling 2016-1 compliant electronic bound book. Every acquisition, every disposition, every Form 4473 — organized, searchable, and audit-ready in seconds.
Federal law under 27 CFR 478.125 requires every Federal Firearms Licensee to maintain an Acquisition and Disposition record — commonly called a bound book — for every firearm that passes through their inventory. For decades, that meant paper logbooks stored on-site. Today, ATF Ruling 2016-1 authorizes electronic alternatives that meet 14 specific conditions.
Logbooks for Guns is purpose-built FFL bound book software that satisfies every one of those conditions. Your records are hosted on US-based servers, accessible within business hours as required, backed up daily, and equipped with full correction history so every change is permanently traceable — just as the ATF mandates.
Whether you are a solo dealer working out of a home-based FFL or a high-volume Type 07 manufacturer, Logbooks for Guns scales to fit your operation without per-record charges or complicated licensing tiers.
Complete ATF Compliance
Every feature in Logbooks for Guns maps directly to a federal record-keeping requirement. There are no workarounds and no gray areas — just clean, auditable records built around the regulations.
Full Acquisition and Disposition logbook per 27 CFR 478.125, with separate receipt and disposition columns, sequential record numbers, all required fields, and ATF-formatted PDF export matching the traditional paper layout. Compliant with ATF Ruling 2016-1 all 14 conditions.
Complete electronic Form 4473 covering all sections A through E, all 14 buyer eligibility questions, digital certification, and multi-firearm support per transfer. Authorized under ATF Ruling 2016-2 and 2022-01 for electronic creation and long-term storage.
Log NTN transaction numbers, NICS responses (Proceed, Delay, Denied, Cancelled), delayed transfer dates, and final resolution. Ties directly to Form 4473 records for a complete, auditable transfer package.
ATF Ruling 2016-1 Method A versioning on every field. Each edit records the original value, the corrected value, the user who made the change, the timestamp, and a reason code. Both receipt and disposition sides are covered. Nothing is ever silently overwritten.
Automatic flagging when the same buyer acquires two or more handguns within five consecutive business days, prompting the required ATF Form 3310.4 report. Helps dealers stay ahead of reporting obligations without manual cross-checking.
Bipartisan Safer Communities Act enforcement built into the transfer workflow. Buyers under 21 purchasing a semiautomatic pistol or rifle trigger a mandatory enhanced background check prompt, preventing premature disposition entry.
Full Privately Made Firearm support per ATF Final Rule 2021R-05F. Auto-generated FFL-prefix serial numbers, PMF indicator flags in the bound book and Form 4473, and guidance on the correct serial format for each firearm type.
Features That Save You Time
ATF compliance is the floor, not the ceiling. Logbooks for Guns includes a full suite of operational tools designed to reduce manual work, speed up audits, and keep your team running efficiently.
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Barcode Labels Print Avery 5163 barcode labels with Code 39 barcodes for every firearm in inventory. Scan a label to instantly locate a record and pre-fill a disposition — no manual searching required.
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FFL EZ Check — 75,000+ FFL Records Real-time FFL lookup powered by a self-updating database of over 75,000 active ATF licensees. Auto-fills transferee name, address, and FFL number on receive and dispose forms. Catches expired licenses before you complete a transfer.
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PDF Bound Book Export Generate an ATF-formatted PDF bound book on demand — cover page, receipt pages, disposition pages, and back cover. Ready to hand to an ATF inspector or submit to the Out-of-Business Records Center.
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Full-Text Search Search across serial number, manufacturer, model, caliber, type, buyer name, transferor name, date, or any field in milliseconds. Turn a multi-day ATF audit into a few minutes of work.
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Automated Cloud Backups Hourly automated backups to secure US-based cloud storage, with 14-day hourly retention followed by permanent daily archives. Your records are protected against hardware failure, accidental deletion, and worst-case scenarios.
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Team Accounts Add staff members under your FFL account, each with their own login. Every action is logged to the individual user, keeping your correction history clean and attributable during inspections.
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Pawn and Consignment Support Dedicated acquisition types for pawn intake and consignment, with automatic return-to-owner workflows and layaway tracking. Handles the full pawnbroker cycle without custom workarounds.
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Data Export in Multiple Formats Export records as PDF, CSV, JSON, XML, or ATF ASCII pipe-delimited format. The ASCII export is ready for direct submission to the ATF Out-of-Business Records Center upon license surrender.
Plans for Every FFL Type
Simple, flat monthly pricing — no per-record fees, no setup costs, no contracts. Every plan includes a 30-day free trial. Pay only when you are satisfied.
No per-record fees. Log one firearm or ten thousand — the price never changes. View full plan details.
Why Dealers Choose Logbooks for Guns
There are several FFL software options on the market. Here is why thousands of dealers, manufacturers, and importers have trusted Logbooks for Guns for over a decade.
Logbooks for Guns has been serving FFL holders since 2011 — before ATF Ruling 2016-1 even existed. We have navigated every regulatory change, from the electronic A&D ruling to BSCA and Final Rule 2021R-05F, updating the platform each time without charging upgrade fees.
The platform has processed over a million firearms across all license types and all 50 states. That volume of real-world use has hardened the software against edge cases — unusual transfers, multi-firearm 4473s, pawn returns, interstate sales — that simpler tools handle poorly.
Logbooks for Guns was created by a licensed FFL dealer who was frustrated with paper logbooks and expensive enterprise alternatives. Every feature has been designed from the perspective of someone who has sat through an ATF inspection and knows exactly what an inspector looks for.
The advertised monthly price is the total price. There are no per-record charges, no API access fees, no export fees, no onboarding costs, and no long-term contracts. Cancel month-to-month if your needs change, and export your records in a standard format before you go.
Support is handled by a domestic team that understands FFL regulations, not an overseas help desk reading from a script. When you have a compliance question or a time-sensitive issue before an ATF inspection, you reach someone who knows what the ATF actually requires.
All 14 conditions of ATF Ruling 2016-1 are documented, tested, and monitored. US-hosted servers, business-hours availability, AES-256 encryption, correction history with Method A versioning, and ASCII export for out-of-business records are all built in and verified through internal compliance audits.
Start Your 30-Day Free Trial
No credit card required to start. Set up your bound book, enter a few records, and see how much time you save on your next ATF inspection — all at no risk for 30 days.