Features Pricing Resources About Testimonials Developers Support
Log In Get Started

Terms and Conditions

Terms and Conditions

Last updated: April 7, 2026

Please read these Terms and Conditions ("Terms", "Terms and Conditions") carefully before using the https://www.logbooksforguns.com website and the Logbooks for Guns Software Application (collectively, the "Service") operated by Blue Aeris Trust, acting through its Trustee ("Blue Aeris", "we", "us", or "our").

Your access to and use of the Service is conditioned upon your acceptance of and compliance with these Terms. These Terms apply to all visitors, users, and others who wish to access or use the Service. By accessing or using the Service you agree to be bound by these Terms. If you disagree with any part of the Terms, you may not access the Service.

1. Service Description

Logbooks for Guns is an electronic Acquisition and Disposition (A&D) recordkeeping platform designed to support Federal Firearms Licensees ("FFLs") in maintaining records required under the Gun Control Act (18 U.S.C. Chapter 44) and the regulations of the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) at 27 CFR Part 478, including ATF Ruling 2016-1 (electronic A&D records) and ATF Ruling 2016-2 (electronic Form 4473).

2. Account Eligibility

By creating an account, you represent and warrant that:

  • You are at least twenty-one (21) years of age and legally authorized to operate a Federal Firearms License in your jurisdiction;
  • The information you provide to us is accurate, complete, and current at all times;
  • You will maintain the confidentiality of your account credentials;
  • You accept responsibility for all activities that occur under your account.

You must immediately notify us of any unauthorized use of your account.

3. Subscriptions

Some parts of the Service are billed on a subscription basis ("Subscription(s)"). You will be billed in advance on a recurring and periodic basis ("Billing Cycle"). Billing Cycles are set on a monthly or yearly basis, depending on the type of Subscription plan you select when purchasing a Subscription.

At the end of each Billing Cycle, your Subscription will automatically renew under the same conditions unless you cancel it or Blue Aeris cancels it. You may cancel your Subscription renewal either through your online account management page or by contacting Blue Aeris customer support at sales@logbooksforguns.com.

4. Free Trial

Blue Aeris may, at its sole discretion, offer a Subscription with a free trial for a limited period of time (currently thirty (30) days). You will not be required to enter your billing information to start the free trial. The free trial provides full access to the Service.

At the end of the free trial period, the Service will not automatically charge you. You must affirmatively select a paid Subscription plan and provide payment information to continue using the Service. Records you create during your free trial are retained per Section 12 below regardless of whether you subscribe.

5. Auto-Renewal Disclosure

By starting a paid Subscription, you authorize Blue Aeris to charge your payment method on a recurring basis at the then-current Subscription fee for each Billing Cycle until you cancel. Your Subscription will automatically renew at the end of each Billing Cycle unless you cancel before the renewal date.

You may cancel your Subscription at any time from your account management page at logbooksforguns.com/account, with no fees or penalties. Cancellation will take effect at the end of the current Billing Cycle, and you will retain access through the date you have already paid for. To prevent renewal, you must cancel at least five (5) days before your Billing Cycle renewal date.

6. Cancellation

To cancel your Subscription, log in to your account, visit the Account page, and click "Cancel Subscription". Cancellations submitted at least five (5) days before your renewal date will prevent the next charge. Cancellations submitted within five (5) days of renewal may not stop the upcoming charge but will prevent all subsequent charges.

Because Blue Aeris offers a thirty (30) day free trial without requiring a credit card, paid Subscription fees are non-refundable once charged. By starting a paid Subscription after your free trial, you acknowledge that you have evaluated the Service during your trial period.

7. Fee Changes

Blue Aeris, in its sole discretion and at any time, may modify Subscription fees. Any Subscription fee change will become effective at the end of the then-current Billing Cycle. Blue Aeris will provide you with reasonable prior notice (at least thirty (30) days) of any change in Subscription fees to give you an opportunity to cancel your Subscription before such change becomes effective. Your continued use of the Service after the Subscription fee change comes into effect constitutes your agreement to pay the modified Subscription fee amount.

8. Payment Processing

Subscription fees are processed through third-party payment processors. By submitting payment information, you grant Blue Aeris and our payment processors the right to provide that information to financial institutions necessary to facilitate the transaction, subject to our Privacy Policy.

We reserve the right to refuse or cancel your order at any time for reasons including but not limited to: Service availability, errors in the description or price of the Service, errors in your order, or suspected fraud or unauthorized or illegal activity.

9. Suspension Mode

If your payment fails, your Subscription lapses, or you choose not to renew, your account will be placed into "Suspension Mode". While in Suspension Mode:

  • (a) Read-Only Access. You will retain read-only access to your records, including the ability to view, search, print, download, and export your A&D records, Form 4473 records, Multiple Sale Reports, theft/loss reports, and any other data you have stored in the Service. This read-only access is provided to support your ongoing ATF compliance obligations under 27 CFR §§ 478.121(b), 478.125(e), and 478.129(b), and to ensure records remain available during ATF inspections at your licensed premises.
  • (b) No New Records. You will not be able to create, edit, or commit new records, initiate Form 4473 transfers, file new Multiple Sale Reports, or use creation/modification features of the Service until your Subscription is reactivated.
  • (c) Reactivation. To restore full functionality, you must restart your Subscription and bring your account current. Reactivation is available at any time from your account management page at logbooksforguns.com/account.

10. Account Termination by Customer

You may permanently close your account at any time from your account management page. Permanent closure will cancel your Subscription, stop all recurring billing, and deactivate your account. Per Section 12 below, your A&D and Form 4473 records will continue to be retained.

11. Account Termination by Blue Aeris

Blue Aeris reserves the right to suspend or terminate your account if fraud, an unauthorized or illegal transaction, or a material breach of these Terms is suspected. We will provide notice of termination where reasonably possible. Upon termination by Blue Aeris, your records will continue to be retained per Section 12 below.

12. Records Retention

Per ATF retention requirements at 27 CFR § 478.129(b), Blue Aeris retains your A&D records and Form 4473 records permanently following Subscription lapse, account closure, or termination. You may regain full access at any time by reactivating your Subscription. During Suspension Mode and following account closure, you retain read-only export rights to support your retention obligations.

Records will not be deleted, destroyed, or rendered inaccessible by Blue Aeris during the federally mandated retention period. This is intentional: ATF requires FFLs to retain disposition records for not less than twenty (20) years from the date of disposition, and acquisition records with no matching disposition for the life of the business. Blue Aeris's policy of permanent retention ensures you remain in compliance.

13. Account Transfer (FFL Sale)

If your FFL is sold or transferred to another licensee, you must contact Blue Aeris at sales@logbooksforguns.com before any transfer of account access. Account transfers require written authorization from the original account holder and verification of the new licensee's FFL. The original account holder remains responsible for compliance with these Terms until the transfer is approved by Blue Aeris in writing.

14. ATF Compliance — No Legal Advice

The Service is a recordkeeping and inventory management tool. It does not constitute legal, tax, or regulatory advice. While Blue Aeris designs the Service to support compliance with ATF regulations (including 27 CFR Part 478, ATF Ruling 2016-1, and ATF Ruling 2016-2), you remain solely responsible for compliance with all federal, state, and local firearms laws applicable to your business. You should consult qualified legal counsel for compliance questions.

You agree that Blue Aeris cannot be held liable or responsible for any requirement, ruling, audit finding, or enforcement action by ATF or any other regulator. As an FFL holder, you are required to comply with applicable rulings, letters, rules, and regulations including but not limited to ATF Ruling 2016-1, ATF Ruling 2016-2, ATF Ruling 2013-5, ATF Ruling 2010-8 (Manufacturers), and ATF Ruling 2011-1 (Importers).

Under 27 CFR § 478.125(a) and 18 USC § 923, the licensee — not Blue Aeris — is the legal "person required to keep records." Any inspection finding, license revocation, civil penalty, criminal prosecution under 18 USC §§ 922(m) or 924(a)(3), or other regulatory or law enforcement action arising from your recordkeeping is your sole responsibility. Blue Aeris provides software tools; it does not act as your recordkeeper, your compliance officer, or your legal representative before ATF.

15. Customer Responsibility and Data Accuracy

You acknowledge and agree that:

  • (a) Sole Responsibility for Accuracy. You are solely responsible for the accuracy, completeness, timeliness, and legibility of all data entered into the Service, including but not limited to acquisition entries, disposition entries, Form 4473 information, buyer identification, NICS transaction details, manufacturer and model designations, serial numbers, calibers, and dates. Blue Aeris does not verify, validate, or audit the data you enter and has no obligation to do so.
  • (b) Garbage In, Garbage Out. The Service processes and stores the information you provide. If incorrect, incomplete, or fraudulent data is entered, the resulting records, reports, exports, and bound book outputs will reflect that data. Blue Aeris is not responsible for downstream consequences of inaccurate data entry, including but not limited to ATF audit findings, missed entry deadlines, mismatched serial numbers, duplicate entries, mis-attributed dispositions, or failed multiple sale reports.
  • (c) Compliance Tools Are Not Compliance Guarantees. The Service includes compliance helper features (such as warning indicators, deadline reminders, validation rules, and the Compliance Center). These features are provided as convenience tools only and do not guarantee that your records meet ATF requirements. You are responsible for independently verifying your compliance posture.
  • (d) Liability for ATF Enforcement. You are solely liable for any audit finding, deficiency notice, warning conference, license revocation, civil penalty, criminal charge, or other regulatory or law enforcement action by ATF or any other federal, state, or local authority arising from or related to your records, your business operations, or your use of the Service. You agree that Blue Aeris shall not be a party to and shall have no liability arising from any such action.
  • (e) Pre-Existing and Imported Data. If you import data from another bound book system, paper records, or any other source, you are responsible for verifying the accuracy of that data after import. Blue Aeris is not responsible for errors, omissions, formatting issues, or compliance deficiencies in data that originated outside the Service.
  • (f) Corrections. Per ATF Ruling 2016-1 Condition 4, corrections to A&D records are an act of the licensee. You are responsible for making and documenting corrections in accordance with ATF requirements. Blue Aeris will not make corrections to your records on your behalf except where required by valid legal process.

16. ATF Entry Deadlines

You are responsible for entering records within the timeframes required by federal regulation:

  • Dealers (Type 01/02): By the close of the next business day (27 CFR § 478.125(e))
  • Importers (Type 08/11): Within fifteen (15) days (27 CFR § 478.122)
  • Manufacturers (Type 07/10): Within seven (7) days; NFA firearms by the close of the next business day (27 CFR § 478.123)
  • Collectors (Type 03): By the close of the next business day (27 CFR § 478.125(f))

17. Customer Content and License

You retain all of your rights to any data, records, and content you submit, post, or store in the Service ("Customer Content"). By posting Customer Content using the Service, you grant Blue Aeris a limited, non-exclusive, non-transferable license to use, reproduce, and store such Customer Content solely for the purpose of providing, maintaining, and improving the Service on your behalf. This license does not grant Blue Aeris the right to publicly display, publicly perform, sell, or distribute your Customer Content for any purpose other than the operation of the Service.

You represent and warrant that the Customer Content you submit does not violate the privacy rights, publicity rights, copyrights, contract rights, or any other rights of any person or entity. Blue Aeris has the right but not the obligation to monitor Customer Content for compliance with these Terms.

18. Customer Backup Responsibility

You as the customer are required by ATF to maintain a backup copy of your records at all times. Logbooks for Guns shall use reasonable skill and due care in providing the Service.

TO THE GREATEST EXTENT PERMISSIBLE BY APPLICABLE LAW, BLUE AERIS DOES NOT GUARANTEE OR WARRANT THAT ANY CONTENT YOU MAY STORE OR ACCESS THROUGH THE SERVICE WILL NOT BE SUBJECT TO INADVERTENT DAMAGE, CORRUPTION, LOSS, OR REMOVAL, AND BLUE AERIS SHALL NOT BE RESPONSIBLE SHOULD SUCH DAMAGE, CORRUPTION, LOSS, OR REMOVAL OCCUR.

It is your responsibility to maintain appropriate alternate backup of your information and data in accordance with ATF Ruling 2016-1 and all applicable federal regulations.

19. Hosting and Data Storage

All records are stored on servers located in the United States, hosted by a United States-based cloud infrastructure provider. The hosting provider is subject to United States legal process. Per ATF Ruling 2016-1 Condition 10, licensees using cloud-hosted electronic records must notify their ATF Area Office of the host name and address within thirty (30) days of contracting or changing hosts. It is your responsibility to provide this notification to your local ATF office.

20. System Backups

Blue Aeris performs automated backups of customer data on a commercially reasonable best-effort basis, including hourly database snapshots and daily full system backups, replicated to encrypted offsite storage in the United States. These backups are intended for disaster recovery and do not relieve you of your obligation under Section 17 to maintain your own backup copies.

21. Privacy and Service Providers

Your use of the Service is also governed by our Privacy Policy, available at https://www.logbooksforguns.com/privacy. By using the Service you consent to our collection, use, and disclosure of information as described in the Privacy Policy.

Blue Aeris uses third-party service providers in the following categories to deliver the Service: cloud hosting and infrastructure providers (United States), payment processors, transactional email delivery services, and offsite backup storage providers (United States). All service providers are bound by contract to use customer data solely to provide their services to Blue Aeris. A current list of named service providers is available upon written request to sales@logbooksforguns.com.

22. Trademarks and Intellectual Property

All intellectual property displayed on this website and within the Service is either owned by or licensed to Blue Aeris or its affiliates, including but not limited to all features, text, site design, software designs, logos, graphics, icons, and images, as well as the selection, assembly, and arrangement thereof. You may use the content of this site and the Service only for the purpose of receiving and disposing of firearms in accordance with your FFL and for no other purpose. No materials from this site may be copied, reproduced, modified, republished, uploaded, posted, transmitted, or distributed in any form or by any means without our prior written permission. All rights not expressly granted herein are reserved.

Logbooks for Guns and Blue Aeris are trademarks of Blue Aeris Trust. Our trademarks and trade dress may not be used in connection with any product or service without the prior written consent of Blue Aeris.

23. Links to Other Websites

Our Service may contain links to third-party websites or services that are not owned or controlled by Blue Aeris. Blue Aeris has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third-party websites or services. We do not warrant the offerings of any of these entities. You acknowledge and agree that Blue Aeris shall not be responsible or liable for any damage or loss caused or alleged to be caused by your use of any such third-party content, goods, or services.

24. Law Enforcement Cooperation

Blue Aeris reserves the right to take steps Blue Aeris believes are reasonably necessary or appropriate to enforce and verify compliance with any part of this Agreement. Blue Aeris may, without liability to you, disclose information about you and your account to law enforcement officials and government authorities pursuant to a valid subpoena, court order, or other lawful process.

25. Indemnification

You agree to defend, indemnify, and hold harmless Blue Aeris, its Trustee, and its directors, employees, partners, agents, suppliers, and affiliates from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorneys' fees) resulting from or arising out of: (a) your use and access of the Service, by you or any person using your account and password; (b) your breach of these Terms; (c) Customer Content you submit, including any inaccurate, incomplete, or fraudulent data; (d) any violation by you of any law or the rights of a third party; (e) any audit, investigation, enforcement action, civil penalty, criminal charge, or revocation proceeding by ATF or any other regulator arising from or related to your records or your use of the Service; or (f) any claim by a third party (including but not limited to a buyer, transferee, or other FFL) arising from records you maintained or transactions you conducted using the Service.

26. Limitation of Liability

IN NO EVENT SHALL BLUE AERIS, ITS TRUSTEE, NOR ITS DIRECTORS, EMPLOYEES, PARTNERS, AGENTS, SUPPLIERS, OR AFFILIATES, BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION LOSS OF PROFITS, DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM (I) YOUR ACCESS TO OR USE OF OR INABILITY TO ACCESS OR USE THE SERVICE; (II) ANY CONDUCT OR CONTENT OF ANY THIRD PARTY ON THE SERVICE; (III) ANY CONTENT OBTAINED FROM THE SERVICE; OR (IV) UNAUTHORIZED ACCESS, USE OR ALTERATION OF YOUR TRANSMISSIONS OR CONTENT, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, WHETHER OR NOT BLUE AERIS HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE.

Some jurisdictions do not allow the exclusion of certain warranties or the exclusion or limitation of liability for consequential or incidental damages, so the limitations above may not apply to you.

27. Disclaimer

Your use of the Service is at your sole risk. The Service is provided on an "AS IS" and "AS AVAILABLE" basis. The Service is provided without warranties of any kind, whether express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, non-infringement, or course of performance.

Blue Aeris does not warrant that (a) the Service will function uninterrupted, secure, or available at any particular time or location; (b) any errors or defects will be corrected; (c) the Service is free of viruses or other harmful components; or (d) the results of using the Service will meet your requirements.

28. Force Majeure

Blue Aeris shall not be liable for any failure or delay in performance under these Terms to the extent caused by circumstances beyond its reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, riots, embargoes, civil or military authority actions, fire, flood, accident, strikes, pandemic, epidemic, third-party service provider outages (including but not limited to hosting providers, payment processors, and Internet backbone providers), telecommunications failures, electrical outages, or government action.

29. Governing Law

These Terms shall be governed and construed in accordance with the laws of the State of Oklahoma, United States, without regard to its conflict of law provisions.

All claims, disputes, or disagreements which may arise out of the interpretation, performance, or in any way relating to your use of this site, software, and/or your purchase of any items from this site and/or Logbooks for Guns shall be submitted exclusively to the jurisdiction of the state or federal courts located in Tulsa County, State of Oklahoma.

30. Modifications to Terms

Blue Aeris reserves the right to modify these Terms at any time. When we update these Terms, the "Last updated" date at the top of these Terms will change. Material changes will require you to affirmatively re-accept the updated Terms before continuing to use the Service; you will be prompted to do so on your next login. Continued use of the Service after the effective date of any change constitutes acceptance of the new Terms.

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.

31. Severability

If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect.

32. Entire Agreement

These Terms, together with the Privacy Policy and any additional terms incorporated by reference, constitute the entire agreement between you and Blue Aeris regarding the Service and supersede any prior agreements, whether written or oral.

33. Contact

If you have any questions about these Terms, please contact us:

Blue Aeris Trust
Mark Brown, Executive Trustee
401 E 8th St Ste 214 PMB-2136
Sioux Falls, SD 57103
Email: sales@logbooksforguns.com