How to Set Up Your FFL Electronic Bound Book

Why Switch to an Electronic Bound Book?

Paper bound books are error-prone, hard to search, and difficult to back up. An electronic system gives you instant search, automatic ATF compliance, correction tracking, PDF generation, and secure cloud backups.

Step 1: Create Your Account

Sign up at logbooksforguns.com and select your account type. The system adapts to your specific license type:

• Dealer (Type 01/02) — Full A&D with Form 4473, NICS tracking, and disposition management
• Manufacturer (Type 07/10) — Includes date of manufacture, SKU/UPC fields, and order tracking
• Importer (Type 08/11) — Adds country of manufacture and import permit fields per 27 CFR 478.122
• Collector/C&R (Type 03) — Simplified layout with DoB and identification fields per 27 CFR 478.125(f)
• Personal — Basic inventory tracking for private collections

Step 2: Set Up Your Books

Create separate books for different categories — for example, "Handguns" and "Long Guns", or organize by location. ATF does not mandate a specific book structure, so organize in whatever way makes sense for your business.

Step 3: Enter Your Inventory

For each firearm in your existing inventory, create a receipt record with all required fields. The system auto-saves common values (manufacturers, calibers, types) so subsequent entries are faster.

Step 4: Configure Your Settings

Set up your frequently used values in Settings:

• Manufacturers — Auto-complete list of manufacturers you receive from
• Calibers — Common calibers for quick entry
• FFL Dealers — Save your regular transfer partners with FFL numbers for one-click fill
• Contacts — Full address book with FFL expiration tracking

Step 5: Notify Your ATF Area Office

Per ATF Ruling 2016-1, Condition 10, if you are using cloud-hosted software, notify your ATF Area Office within 30 days. Keep a copy of the notification for your records.

Tips for a Smooth Transition

• Start entering new acquisitions electronically on a specific date
• Keep your paper bound book for all records prior to the transition date
• There is no requirement to back-enter paper records into the electronic system
• Generate and print your bound book PDF regularly as a backup